VelaPOS Inventory Basics

VelaPOS is our inventory management system. Understanding it is essential for tracking products accurately.

Accessing Inventory Functions:

• Use your employee login (never share credentials)
• Navigate to Inventory > Stock Management
• Different access levels exist based on your role

Key Inventory Screens:

Product Lookup:

• Search by name, SKU, or barcode
• Shows current quantity on hand
• Shows quantity at other locations
• Displays product details and pricing

Stock Adjustments:

Use for discrepancies found during counts:

• Select product and adjustment type
• Enter quantity being adjusted
• ALWAYS include a reason code
• Requires manager approval for most adjustments

Reason Codes:

• DAMAGED: Product is unsellable
• SHRINK: Missing/stolen
• SAMPLE: Given as customer sample
• PROMO: Used for promotion
• COUNT: Physical count correction

Inventory Alerts:

VelaPOS generates alerts for:

• Low stock items (below reorder point)
• Zero quantity items still active
• High variance after counts
• Pending transfers

Best Practices:

• Check inventory before telling customer "we're out"
• Verify system matches shelf before making promises
• Report discrepancies immediately
• Never adjust inventory without proper authorization